Data We Collect

We collect only essential data to make our website easier to use and to provide you with a basic service. This section outlines what data we collect and how we use it.

What data do you collect?

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Data TypeReason for collecting
InterestSo we can send you relevant past paper conference documents
TitleSo we know how to address you
First NameSo we know what to call you
SurnameSo we know what to call you
OrganisationSo we know what to call you
EmailSo we know how to contact you

Signup to a conference coming soon

Data TypeReason for collecting
ConferenceSo we know what conference you are interested in
TitleSo we know how to address you
First NameSo we know what to call you
SurnameSo we know what to call you
OrganisationSo we know what to call you
EmailSo we know how to contact you

Signup to a conference waiting list

Data TypeReason for collecting
ConferenceSo we know what conference you are interested in
TitleSo we know how to address you
First NameSo we know what to call you
SurnameSo we know what to call you
OrganisationSo we know what to call you
EmailSo we know how to contact you

Register your interest for a conference topic

Data TypeReason for collecting
TopicSo we know what topic you are interested in
TitleSo we know how to address you
First NameSo we know what to call you
SurnameSo we know what to call you
OrganisationSo we know what to call you
EmailSo we know how to contact you

Conference Booking

Data TypeReason for collecting
Delegate title, first name, surname and email addressSo we know who is attending the conference
Company address and telephone numberSo we know who made the booking
Billing Address and telephone numberSo we know who made the booking
First name, surname and email address of the person bookingSo we know what to call you if there is a problem with your booking
CommentsSo we can process if you have any additional requirements

We require this information to understand your needs and provide you with a basic service and in particular for the following reasons:

  • To provide you with a basic service
  • To provide you with a better customer experience
  • To organise and operate the running of conferences
  • We may use the information to improve our conferences
  • We may periodically send promotional emails about conferences we think you may find interesting, providing you gave us consent or there is a legitimate interest
  • We send you emails regarding a conference you are attending based on a legitimate interest
  • We collect and analyse log data to prevent attacks on our web infrastructure

Who has access to this information?

White Paper is the only company that has direct access to your information, apart from selected and verified third party services.

In the event of any business restructuring or reorganisation we may transfer your personal information to a third party as part of a sale, in which case we will take steps to ensure that your privacy rights continue to be protected. Users will be notified via a notice on our website for 30 days prior to a change of ownership or control of their personal information.

How do we manage your information?

We use technical and physical controls designed to prevent unauthorised access to your personal data. We restrict access to personal data only to our employees who need to know this information in order to operate, develop or improve our service. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.

How can I control my personal information?

You may choose to restrict the collection or use of your personal information in the following ways:

  • As a general rule, when contacting us or signing up to a service on this website, all fields that are marked required are required to deliver a basic service to you. You remain in control with what additional information you decide to share with us.

We will never sell or lease your personal information to third parties unless we asked for your consent or are required by law to do so.


This page was last update on 17th September 2019

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